Staying organized and connected is essential for businesses to thrive. And it’s definitely agreed upon that building a sense of community at work is key to success – 90% of employees say so. One tool that has become essential to help HR professionals build connection and community is employee directory software.
Employee directory software can streamline communication within organizations, enabling employees to connect easily with the right person. It also helps HR professionals improve onboarding and discover insights into internal communication patterns, collaboration trends, and organizational structure.
In this article, we’ll cover some key features to look for in employee directory software – plus, we’ll compare 10 SaaS tools to help you choose the right platform for your org.
What is employee directory software?
Employee directory software (also known as people directory or company directory) is a digital tool designed to centralize employee information and make it easily accessible. This type of software is for HR use and employee use to surface needed information quickly.
You’ll typically find that these tools include employee profiles, contact details, and org chart. More robust options may include employee maps, peer recognition features, AI capabilities, and more.
Key features of the best employee directory software
Here are some key features that you should look for when investing in employee directory tools:
- Centralized database: A centralized database allows HR teams to store, organize, and access employee information efficiently.
- Customizable profiles: This feature gives the ability to customize employee profiles with relevant details such as photo, job title, department, skills, and contact information.
- Search functionality: Robust search functionality enables users to quickly find specific employees or groups based on various criteria. For example, employees should have the ability to filter by unique employee attributes like skills and interests.
- Organizational charts: Interactive organizational charts provide visual representations of the company’s hierarchy and reporting structures.
- Employee map: An interactive map enables a dispersed workforce to visualize where everyone is located. Look for the ability to filter by employee location to tailor your results.
- Integration capabilities: Seamless integration with other HR software and tools for enhanced functionality and data syncs.
- Security measures: Advanced security measures ensure the integrity of employee data, such as role-based access control and encryption.
- Generative AI: With new AI technology, directory tools can enhance user experience by providing personalized recommendations, generating employee data insights, and automating tasks such as updating employee profiles.
Top 10 employee directory software tools for 2025
As we delve into 2025, here are the top 10 employee directory SaaS tools that HR professionals should consider:
- GoProfiles
- ChartHop
- Pingboard
- StaffBase
- BambooHR
- Zoho People
- Workday
- ADP Workforce Now
- Namely
- Rippling
GoProfiles
GoProfiles is an AI-powered employee directory software tool with customizable user profiles, an interactive org chart, seamless integrations, and peer recognition. GoProfiles is also the only genAI solution for HR, making it even easier to find information about your employees and team.
GoProfiles features:
✅ Employee directory
✅ Employee profiles
✅ Employee map
✅ Interactive org chart
✅ Team insights and analytics
✅ Employee-first experience
✅ Generative AI-powered
✅ Milestone celebrations
✅ Dynamic peer recognition
✅ Team building game
✅ Automatic real-time employee data syncs
✅ iOS mobile app
ChartHop
ChartHop provides a centralized database for managing employee information. ChartHop also offers organizational charts, head-count planning, and self-service portals to help HR teams improve people ops.
ChartHop features:
✅ Employee directory
✅ Employee profiles
✅ Employee map
✅ Interactive org chart
✅ Team insights and analytics
❌ Employee-first experience
❌ Generative AI-powered
❌ Milestone celebrations
❌ Dynamic peer recognition
❌ Team building game
✅ Automatic employee data syncs
❌ iOS mobile app
Why Choose GoProfiles Over ChartHop
- Culture & Recognition Tools — More robust below-the-surface features: birthdays, work anniversaries, peer recognition shared across tools like Slack; better visibility of milestones.
- Employee-First UX — GoProfiles is built for all employees, offering dashboards for new hires, milestones, peer recognition; ChartHop is more admin-and-HR focused.
- Generative AI Search & Discovery — Ask natural questions like “Who works in X?” or “Who likes Y?”, get instant people data. ChartHop doesn’t offer generative AI people search.
- Automatic Data Syncing from HRIS — GoProfiles auto-updates from HR systems to keep org charts, directory, and profiles current. Less manual upkeep.
- Faster Adoption & Simpler Interface — Intuitive tools that employees can use immediately. ChartHop is more complex, with steeper learning curves. G
Pingboard
Pingboard is an employee directory software that centralizes and organizes employee information by displaying team structures, contact details, and organizational charts.
Pingboard features:
✅ Employee directory
✅ Employee profiles
❌ Employee map
✅ Interactive org chart
❌ Team insights and analytics
✅ Employee-first experience
❌ Generative AI-powered
❌ Milestone celebrations
❌ Dynamic peer recognition
✅ Team building game
✅ Automatic employee data syncs
✅ iOS mobile app
Key Advantages of GoProfiles vs Pingboard
Culture & Employee Experience Tools (detailed comparison)
GoProfiles also offers additional features to help build culture—celebrations, milestone recognition, games to help coworkers connect, etc.
- Deeper HRIS Integrations: Connects with 100+ HR platforms for automatic syncing and richer employee profiles.
- AI-Powered People Search: Use natural language to find teammates by skills, projects, or interests.
- Advanced Analytics: Gain insights into org growth, engagement, and recognition trends.
- Enhanced Org Charts & Directories: Always-up-to-date, visual org charts that auto-sync with HR data.
- Stronger Culture Tools: Celebrate milestones, recognize peers, and boost connection company-wide.
- Modern, All-in-One Experience: Combines org management, analytics, and culture tools in one AI-driven platform.
StaffBase
StaffBase is a digital workplace communication platform that offers an employee directory feature. This feature lists out employees along with their location, job title, and department.
BambooHR
BambooHR offers HR management features, including a staff directory, customizable profiles, and integrations with popular HR systems.
Zoho People
Zoho People offers a suite of HR solutions, allowing organizations to manage employee information in a list view, track attendance, streamline performance appraisals, and automate various HR processes.
Workday
Workday provides a centralized platform for managing employee data, including profiles, organizational hierarchies, and contact information.
ADP Workforce Now
ADP Workforce Now delivers various HR services, including employee directory management, payroll, and benefits administration.
Namely
Namely is an HR platform offering an employee directory, social feeds, and performance management, designed to simplify HR processes.
Rippling
Rippling offers a platform for managing employees and IT, including directory management, onboarding, device management, and security features.
FAQ
Can employee directory tools integrate with existing HR systems?
Yes, most employee directory software tools integrate with popular HR systems, allowing seamless data exchange and syncs. GoProfiles, for example, will automatically sync with your HRIS.
How secure is employee directory software?
Good employee directory software will use security measures such as encryption, access controls, and regular audits. This ensures the security and integrity of employee data.
Can employees update their own profiles in employee directory platforms?
Modern employee directory software allows employees to update their personal information themselves, reducing HR’s administrative workload. Software tools like GoProfiles will also automatically sync with your HRIS, so minimal manual data entry is needed.
Is employee directory software accessible on mobile devices?
Most employee directory software tools offer mobile apps or websites that work well on smartphones and tablets.
Getting started with employee directory software
Employee directory tools play a vital role in modern HR management by centralizing employee information and streamlining communication within organizations. It helps teams save time and build more genuine connections.
Ready to invest in a new employee directory tool?
GoProfiles is a top choice for organizations looking for an AI-powered option. With GoProfiles, HR teams can improve efficiency, productivity, and employee engagement. See GoProfiles in action and get started today!
Build a culture of connection and recognition with GoProfiles
Schedule a demo
